Free Form Fields in Listings

Free form fields in the Smart MLS matrix database are fields where the listing participant is able to input any letter, number punctuation mark or other character.

• Smart MLS reserves the right to edit listing data entered in free form field like Public Remarks, Agent Remarks, Showing Instructions, etc. (Rules and Regulations, Section 4.1.7)
• Information entered in free form fields must not violate the Fair Housing Act; any federal or state regulatory guideline; any applicable law; or any article or standard of practice in the NAR code of ethics. 

• Public Remarks: The Public Remarks field should be used to provide a description of the listed property. Public Remarks, appear on most MLS listing displays, as well as websites (such as IDX websites, Realtor.com, Zillow, etc). 
• Agent remarks:  Agent Remarks field should be used to provide additional information to other Real Estate agents.  Agent Remarks do not appear on any customer level reports. Agent Remarks are not included in IDX data, nor are they included in data licensed for display on other real estate related websites like Realtor.com, Zillow, etc.  

Showing Instructions remarks: While intended primarily for the labeled purpose, the Showing Instructions field may also include information intended for and relevant to showing the property.

Public Remarks fields MORE INFORMATION:

1. In addition to a description of the property, the following information MAY appear in the Public Remarks fields:

• General information about when a property is available to be shown
• Incentives offered to buyers by sellers
• General statements that more information about the property is available

The following types of information MAY NOT appear in the Public Remarks field:

• The address or specific location of the listed property
• Reference or recommendation to use a specific brokerage or agent for any reason
• The names or contact information of the list office, list agent(s), co-list agent(s), seller(s), or any other person or entity involved in the sale or marketing of the property
• Information about the compensation offered other Participants for their cooperation in the sale of the property
• Information or details about the agency or non-agency relationship that exists between the listing Participant and the seller of the listed property
• Information about how to schedule an appointment to see the listed property, who to call, the phone number to call, or the description or address of any alternative appointment scheduling method - including Open House information (The fields Showing Instructions, Office Phone Number, Appointment Phone Number and Agent Remarks are provided for this purpose)

Agent Remarks fields MORE INFORMATION:

Information entered into this field must be relevant to the sale, lease or marketing of the listed property; may include information about compensation offered other MLS Participants or instructions or remarks intended for cooperating brokers only. Information entered in this field may not violate the Federal Fair Housing Act; any federal or state regulatory guideline; any applicable law; any Article or Standard of Practice in the NAR Code of Ethics; or Smart MLS Rules.