If you are listing a property on the MLS that can appropriately be listed under more than one property type, you may enter it on Matrix under multiple property types (the clone function will help you save some time doing this).
Situations for listing more than one time:
1. PUD / Condo / Single Family
2. Separate and package situations
3. Access from another town
Each listing for the property will have its own unique list number.
You need to cross reference any other iterations of the listing by entering the other list number(s) in the Agent Remarks section of each listing. Additionally, there is a Related MLS# field (on the Additional Info tab in Listing Input) specifically for this purpose. This field is not required during input, but is the proper place for you to reference another instance of the listing.
You will need to upload the listing agreement (the same one you uploaded for the original listing) for each listing you enter for the property. You should not have a different listing agreement for each listing for the property.
If you are listing under a different property type after the original listing has been on for a while, please contact SmartMLS once the listing is active and documents are uploaded so we can adjust the list date so it matches the original listing.
Once title passes, close out the appropriate listing (do not close all of them) and then contact the SmartMLS office so we can delete the other instance(s) of this listing.
Please do not just cancel the other instance(s) of the listing- that is not the proper thing to do and only serves to skew statistics for all Matrix users.
Please contact the SmartMLS office if you have any questions about this.
Per SmartMLS Rules & Regulations:
Section 4.12 Listing Properties in More Than One Category. A Listing may be added to the Service Compilation in more than one (1) property category only if each and every entry cross references the MLS Number(s) of the other entry or entries via the Remarks field. The sale of a property which is in more than one category will only be reported in one category and additional entries will be withdrawn from the Service.